Constitution for Gairloch High School Parent Council

Accepted at AGM August 2012

1.  The objectives of the Parent Council are:

  • To work in partnership with the school to enhance a welcoming school, inclusive for all parents
  • To promote partnership between the school, all its staff, its pupils, its parents and the community
  • To develop and engage in activities that support the education and welfare of the pupils
  • To raise funds, apply for and receive grants, and accept gifts for the benefit of the school
  • To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.

2.      The membership will comprise a minimum of three parents of children attending the school at the time of selection. The maximum number of members, including any co-opted members, will be twenty. The Headteacher of the school, or his or her representative, has a right and a duty to attend meetings of the Parent Council but only in an advisory capacity.

3.      Any parent of a child at the school can volunteer to be a member of the Parent Council. These parents can put their names forward at the Annual General Meeting (AGM) or, if there are fewer than twenty members, at any other time during the school year following the AGM. In the event that the number of volunteers exceeds twenty, members will be selected by the drawing of names at random at the AGM. Anyone not selected to be a member of the Parent Council may be offered the opportunity to be part of any sub-groups set up by the Council. Members of the Parent Council will stand from when selected to the following AGM. Those eligible and wishing to seek re-selection may put themselves forward for selection.

4.      To assist it with carrying out its functions, the Parent Council may co-opt members not otherwise eligible as members of the Parent Forum, through invitation by the Chair so long as the total membership does not exceed twenty. The number of parent members on the Parent Council must always be greater than the number of co-opted members. A co-opted member will be invited to serve for a period of up to one year until the next AGM;after that, subject to the number of vacancies available, it would be open to the new Parent Council to invite a co-opted member to serve a further term.

5.      The Chair and other office bearers will be agreed by the Parent Council members at the AGM or at the earliest meeting thereafter.

6.      The Parent Council is accountable to the Parent Forum for Gairloch High School and will make a report to it at least once each year on its activities on behalf of all the parents.  If a majority of the members of the Parent Council or 20% of identified members of the Parent Forum request a Special General Meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Forum at least two week’s notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.

The Parent Council may change its constitution after obtaining consent from a majority of the members of the Parent Forum present at a properly convened General Meeting following notice detailing the proposed amendments of the meeting.

7.      The Annual General Meeting will take place as soon as possible after the start of the school year following the summer holiday. A notice of the meeting including date, time, and place will be sent to all members of the Parent Forum at least two weeks in advance. The meeting will include:

  • A report on the work of the Parent Council and its committee(s)
  • Selection of the new Parent Council
  • Discussion of issues that members of the Parent Forum may wish to raise
  • Approval of audited accounts.

8.      The Parent Council will hold a meeting at least once in every school term.  Should a vote be necessary to make a decision, each member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.  Any three members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week’s notice of date, time and place of the meeting.

If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council should be terminated if the majority of members agree. Termination of membership shall be confirmed in writing to the member.

9.      Copies of the minutes of all meetings will be available to all members of the Parent Forum at Gairloch High School, to all teaching and support staff and pupils at the school, and to the local community. Copies will be available, on request, from a nominated office bearer of the Parent Council and from the school office.

10.    Meetings of the Parent Council shall be open to the public, particularly parents of Pr. 7 pupils, unless the Parent Council is discussing an issue that it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the Head teacher, or his or her representative, may attend.

11. An appointed office bearer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. The number of signatories for withdrawals shall be as required by the bank or building society. The office bearer will keep an accurate record of all income and expenditure, and will be prepared to provide a summary of this for each Parent Council meeting. A full presentation of previously audited accounts must be given at the Annual Meeting.

The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.

12.    Should the Parent Council cease to exist, any remaining funds will be passed to the Gairloch High School Fund to be used for the benefit of the school, where this continues.

(Amended: AGM, 22 August 2012)